addcolumns with a result of a filter and sum in another table

[jlke-as]

Hi

I have 3 tables, 

1) list of all my material numbers (uniqe list of material numbers)

2) list of all my recieved materials (same material number appears multiple times)

3) list of all my sold materials (same material number appears multiple times)

I would like to make a gallery based on the first table - and then add columns showing the sum of the recieved materials of the given material (table 2) and the sum of the sold materials of the given material (table 3)... Until a selected date...

Some how the formular below show the same value for each material - how do I get the correct invidual values?

AddColumns(Table_Materials;
"Recieved";
Sum(Filter(Table_Recieved;Materialnumber=Value(Materialnumber);Period<=DatePicker1.SelectedDate);QTY);

"Sold";
Sum(Filter(Table_Sold;Materialnumber=Value(Materialnumber);Period<=DatePicker1.SelectedDate);QTY)
)

[Amik · Accepted solution]

Hi @jlke-as ,

I do not know what your actual tables look like, but the below example should give you some direction:

Suppose this Collection is Table 1 (unique list of materials):

ClearCollect(
    myMaterials,
    {MaterialNumber: 1},
    {MaterialNumber: 2},
    {MaterialNumber: 3},
    {MaterialNumber: 4},
    {MaterialNumber: 5},
    {MaterialNumber: 6},
    {MaterialNumber: 7},
    {MaterialNumber: 8},
    {MaterialNumber: 9},
    {MaterialNumber: 10}
);

Table 2 (Received Materials):

ClearCollect(
    myMaterialsRecieved,
    {MaterialRecievedNo: 1, DateRecieved: Date(2023,1,1)},
    {MaterialRecievedNo: 2, DateRecieved: Date(2023,1,1)},
    {MaterialRecievedNo: 1, DateRecieved: Date(2023,2,1)},
    {MaterialRecievedNo: 2, DateRecieved: Date(2023,2,1)},
    {MaterialRecievedNo: 3, DateRecieved: Date(2023,3,1)},
    {MaterialRecievedNo: 1, DateRecieved: Date(2023,3,1)},
    {MaterialRecievedNo: 2, DateRecieved: Date(2023,4,1)},
    {MaterialRecievedNo: 2, DateRecieved: Date(2023,4,1)},
    {MaterialRecievedNo: 3, DateRecieved: Date(2023,5,1)},
    {MaterialRecievedNo: 5, DateRecieved: Date(2023,5,1)}
);

Table 3 (Sold Materials)

ClearCollect(
    myMaterialsSold,
    {MaterialSoldNo: 3, DateSold: Date(2023,5,1)},
    {MaterialSoldNo: 5, DateSold: Date(2023,5,1)},
    {MaterialSoldNo: 2, DateSold: Date(2023,6,1)},
    {MaterialSoldNo: 1, DateSold: Date(2023,6,1)},
    {MaterialSoldNo: 5, DateSold: Date(2023,7,1)},
    {MaterialSoldNo: 6, DateSold: Date(2023,7,1)},
    {MaterialSoldNo: 7, DateSold: Date(2023,8,1)},
    {MaterialSoldNo: 5, DateSold: Date(2023,8,1)},
    {MaterialSoldNo: 2, DateSold: Date(2023,9,1)},
    {MaterialSoldNo: 7, DateSold: Date(2023,9,1)}
);

Apply the below to the Items property in your Gallery. Note the reference to a Date Picker field:

With(
    {
        _recieved_items: AddColumns(
            GroupBy(//duplicate the item number as a new column
                AddColumns(
                    Filter(
                        myMaterialsRecieved,
                        DateRecieved <= DatePickerUntil.SelectedDate
                    ),
                    "MaterialRecievedNumber",
                    MaterialRecievedNo
                ),
                "MaterialRecievedNo",
                "_Grouped_recieved"
            ),
            "Recieved",
            CountRows(ThisRecord._Grouped_recieved)
        )
    },
    With(
        {
            _sold_items: AddColumns(
                GroupBy(//duplicate the item number as a new column
                    AddColumns(
                        Filter(
                            myMaterialsSold,
                            DateSold <= DatePickerUntil.SelectedDate
                        ),
                        "MaterialSoldNumber",
                        MaterialSoldNo
                    ),
                    "MaterialSoldNumber",
                    "_GroupedSold"
                ),
                "Sold",
                CountRows(ThisRecord._GroupedSold)
            )
        },
        AddColumns(
            myMaterials,
            "Count Recieved",
            LookUp(
                _recieved_items,
                MaterialRecievedNo = MaterialNumber,
                Recieved
            ),
            "Count Sold",
            LookUp(
                _sold_items,
                MaterialSoldNumber = MaterialNumber,
                Sold
            )
        )
    )
)

------------------------------------------------------------------------------------------------------------------------------

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[jlke-as]

Hi Amik

Thanks for your reply...

I still have the same number in all rows in my gallery....

Could I be due to the fact that the coloumn material number is called "Material number" in all 3 tables?

(in your example the columns have been named three different names...) 

Could it be solved by using "@" in some of the cases?

[jlke-as]

Hi again

Further more I don't need to count the rows... I need to sum them...

(a column of QTY is needed to be added to the recieve- and sold data sources)

I am wondering, why the "addcolumns"-formular needs to be this complex... 

The two yellow columns should show the same figures

- the left one is a part of the "ITEMS" based on your code 

- the rigth one is a text label in my gallery showing the figures that I need...  You can see my code in the image (but as it is not a part of the gallery, then I cannot filter the gallery based on the figures... And I need to do so... 😉 )

[Amik]

Hi @jlke-as ,

If the column heading is the same across all 3 tables, you can use the Rename Columns function to explicitly reference the correct record.

    With(//group each material number x number of times they appear in the table
        {
            _recieveditems: DropColumns(
                AddColumns(
                    GroupBy(
                        RenameColumns(
                            Filter(
                                myMaterialsRecieved,
                                DateRecieved < DatePickerUntil.SelectedDate
                            ),
                            "MaterialNumber",
                            "_recieved_material_no"
                        ),
                        "_recieved_material_no",
                        "GroupedItems"
                    ),
                    "Count Recieved",
                    CountRows(GroupedItems)
                ),
                "GroupedItems"
            )
        },
        With(//group each material number x number of times they appear in the table
            {
                _solditems: DropColumns(
                    AddColumns(
                        GroupBy(
                            RenameColumns(
                                Filter(
                                    myMaterialsSold,
                                    DateSold < DatePickerUntil.SelectedDate
                                ),
                                "MaterialNumber",
                                "_sold_material_num"
                            ),
                            "_sold_material_num",
                            "GroupedItems"
                        ),
                        "Count Sold",
                        CountRows(GroupedItems)
                    ),
                    "GroupedItems"
                )
            },
            AddColumns(
                myMaterials,
                "Count Recieved",
                LookUp(
                    _recieveditems,
                    _recieved_material_no = MaterialNumber,
                    'Count Recieved'
                ),
                "Count Sold",
                LookUp(
                    _solditems,
                    _sold_material_num = MaterialNumber,
                    'Count Sold'
                )
            )
        )
    )

We do not SUM because there is nothing to SUM. Instead, you want to COUNT the number of occurrences each Material Number appears in the other two tables.

Regarding the complexity – there is always going to be someone smarter who could produce a more elegant solution, but this is my attempt, and it works.

If you need to understand what this expression is doing, I would suggest breaking up the expression into smaller parts to identify what each section is trying to do, and then see how it all links up together.

------------------------------------------------------------------------------------------------------------------------------

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[Talha_Dar]

Hi @jlke-as,

Based on the provided information, you have three tables with the following structure:

Table_Materials:

ClearCollect(
    Table_Materials,
    {MaterialNumber: 1},
    {MaterialNumber: 2},
    {MaterialNumber: 3},
    {MaterialNumber: 4},
    {MaterialNumber: 5},
    {MaterialNumber: 6},
    {MaterialNumber: 7},
    {MaterialNumber: 8},
    {MaterialNumber: 9},
    {MaterialNumber: 10}
);

Table_Received:

ClearCollect(
    Table_Recieved,
    {
        Materialnumber: 1,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            1,
            1
        )
    },
    {
        Materialnumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            1,
            1
        )
    },
    {
        Materialnumber: 1,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            2,
            1
        )
    },
    {
        Materialnumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            2,
            1
        )
    },
    {
        Materialnumber: 3,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            3,
            1
        )
    },
    {
        Materialnumber: 1,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            3,
            1
        )
    },
    {
        Materialnumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            4,
            1
        )
    },
    {
        Materialnumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            4,
            1
        )
    },
    {
        Materialnumber: 3,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            5,
            1
        )
    },
    {
        Materialnumber: 5,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            5,
            1
        )
    }
);

Table_Sold:

ClearCollect(
    Table_Sold,
    {
        MaterialNumber: 3,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            5,
            1
        )
    },
    {
        MaterialNumber: 5,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            5,
            1
        )
    },
    {
        MaterialNumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            6,
            1
        )
    },
    {
        MaterialNumber: 1,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            6,
            1
        )
    },
    {
        MaterialNumber: 5,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            7,
            1
        )
    },
    {
        MaterialNumber: 6,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            7,
            1
        )
    },
    {
        MaterialNumber: 7,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            8,
            1
        )
    },
    {
        MaterialNumber: 5,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            8,
            1
        )
    },
    {
        MaterialNumber: 2,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            9,
            1
        )
    },
    {
        MaterialNumber: 7,
        QTY: RandBetween(
            5,
            10
        ),
        Period: Date(
            2023,
            9,
            1
        )
    }
);

To obtain the sum of received and sold items based on the selected item in the gallery and applying a date filter, you can follow these steps:

• Create a new table based on "Table_Materials" with two additional columns, "Received" and "Sold," to store the final sum.

ClearCollect(
    newTable,
    AddColumns(
        Table_Materials,
        "Recieved",
        0,
        "Sold",
        0
    )
);

• Inside the gallery, add the following code to the icon to calculate the sum of the current product and save it in the newly created table (referred to as "newTable" in the example).

                                                

Patch(
    newTable,
    ThisItem,
    {
        Recieved: Sum(
            Filter(
                Table_Recieved,
                Materialnumber = Value(ThisItem.MaterialNumber),
                Period <= DatePicker1.SelectedDate
            ),
            QTY
        ),
        Sold: Sum(
            Filter(
                Table_Sold,
                MaterialNumber = Value(ThisItem.MaterialNumber),
                Period <= DatePicker1.SelectedDate
            ),
            QTY
        )
    }
)

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