I need to convert excel data to HTML table and send it through an email using office 365 outlook actions
how can we convert the data into HTML Table and insert in the Email body
Accepted Solutions
Hi @kiran_g
I should have observed earlier your excel file and how it looks like. Well, it would be quite complicated to make the html structure out of excel file using PAD built-in actions. I think best approach would be to use VBScript which converts the excel data to html and give the html code as output which can be used for sending email.
Like below
1. First, set variable which stores the excel file path
2. use vbscript action which execute the below vbscript
Option Explicit
Dim objExcel, objWorkbook, objWorksheet
Dim i, j, lastRow, lastCol
Dim html
' Create an Excel application object
Set objExcel = CreateObject("Excel.Application")
' Open the workbook
Set objWorkbook = objExcel.Workbooks.Open("%ExcelFilePath%")
' Get the first worksheet
Set objWorksheet = objWorkbook.Sheets(1)
' Get the last used row and column
lastRow = objWorksheet.UsedRange.Rows.Count
lastCol = objWorksheet.UsedRange.Columns.Count
' Start the HTML document
html = "<html><body><table border='1' cellspacing='0' cellpadding='5'>"
' Loop through each cell and add it to the HTML table
For i = 1 To lastRow
html = html & "<tr>"
For j = 1 To lastCol
' Check if the cell is merged
If Not objWorksheet.Cells(i, j).MergeCells Then
' Normal cell, add to the HTML table
html = html & "<td style='" & GetCellStyle(objWorksheet.Cells(i, j)) & "'>" & objWorksheet.Cells(i, j).Text & "</td>"
Else
' Merged cell
If objWorksheet.Cells(i, j).MergeArea.Cells(1, 1).Address = objWorksheet.Cells(i, j).Address Then
' If this is the top-left cell of the merged area
html = html & "<td style='" & GetCellStyle(objWorksheet.Cells(i, j)) & "' colspan='" & objWorksheet.Cells(i, j).MergeArea.Columns.Count & "' rowspan='" & objWorksheet.Cells(i, j).MergeArea.Rows.Count & "'>" & objWorksheet.Cells(i, j).Text & "</td>"
End If
End If
Next
html = html & "</tr>"
Next
' Close the HTML table and document
html = html & "</table></body></html>"
' Print the entire HTML content to the console
WScript.Echo html
' Create an HTML file
'Dim objFSO, objFile
'Set objFSO = CreateObject("Scripting.FileSystemObject")
'Set objFile = objFSO.CreateTextFile("C:\path\to\your\output\file.html", True)
' Write the HTML content to the file
'objFile.Write html
'objFile.Close
' Clean up
objWorkbook.Close False
objExcel.Quit
Set objWorksheet = Nothing
Set objWorkbook = Nothing
Set objExcel = Nothing
'Set objFile = Nothing
'Set objFSO = Nothing
' Function to get the cell style as inline CSS
Function GetCellStyle(cell)
Dim style
style = ""
' Add font styles
style = style & "font-family:" & cell.Font.Name & ";"
style = style & "font-size:" & cell.Font.Size & "pt;"
If cell.Font.Bold Then style = style & "font-weight:bold;"
If cell.Font.Italic Then style = style & "font-style:italic;"
' Add cell color
If cell.Interior.ColorIndex <> -4142 Then
style = style & "background-color:" & ColorIndexToHex(cell.Interior.Color) & ";"
End If
' Add font color
style = style & "color:" & ColorIndexToHex(cell.Font.Color) & ";"
' Print the style for debugging
'WScript.Echo "Cell(" & cell.Row & "," & cell.Column & ") Style: " & style
GetCellStyle = style
End Function
' Function to convert Excel color to hex
Function ColorIndexToHex(color)
Dim hexColor
hexColor = Right("000000" & Hex(color), 6)
ColorIndexToHex = "#" & hexColor
End Function
In Run vbscript action, enable these options as well
Now use the VBScriptOutput variable which contains the html content and use that to send email
Input excel file used for demo:-
Output - email obtained
Nived N 🚀
LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs
🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌
Hi @kiran_g
I should have observed earlier your excel file and how it looks like. Well, it would be quite complicated to make the html structure out of excel file using PAD built-in actions. I think best approach would be to use VBScript which converts the excel data to html and give the html code as output which can be used for sending email.
Like below
1. First, set variable which stores the excel file path
2. use vbscript action which execute the below vbscript
Option Explicit
Dim objExcel, objWorkbook, objWorksheet
Dim i, j, lastRow, lastCol
Dim html
' Create an Excel application object
Set objExcel = CreateObject("Excel.Application")
' Open the workbook
Set objWorkbook = objExcel.Workbooks.Open("%ExcelFilePath%")
' Get the first worksheet
Set objWorksheet = objWorkbook.Sheets(1)
' Get the last used row and column
lastRow = objWorksheet.UsedRange.Rows.Count
lastCol = objWorksheet.UsedRange.Columns.Count
' Start the HTML document
html = "<html><body><table border='1' cellspacing='0' cellpadding='5'>"
' Loop through each cell and add it to the HTML table
For i = 1 To lastRow
html = html & "<tr>"
For j = 1 To lastCol
' Check if the cell is merged
If Not objWorksheet.Cells(i, j).MergeCells Then
' Normal cell, add to the HTML table
html = html & "<td style='" & GetCellStyle(objWorksheet.Cells(i, j)) & "'>" & objWorksheet.Cells(i, j).Text & "</td>"
Else
' Merged cell
If objWorksheet.Cells(i, j).MergeArea.Cells(1, 1).Address = objWorksheet.Cells(i, j).Address Then
' If this is the top-left cell of the merged area
html = html & "<td style='" & GetCellStyle(objWorksheet.Cells(i, j)) & "' colspan='" & objWorksheet.Cells(i, j).MergeArea.Columns.Count & "' rowspan='" & objWorksheet.Cells(i, j).MergeArea.Rows.Count & "'>" & objWorksheet.Cells(i, j).Text & "</td>"
End If
End If
Next
html = html & "</tr>"
Next
' Close the HTML table and document
html = html & "</table></body></html>"
' Print the entire HTML content to the console
WScript.Echo html
' Create an HTML file
'Dim objFSO, objFile
'Set objFSO = CreateObject("Scripting.FileSystemObject")
'Set objFile = objFSO.CreateTextFile("C:\path\to\your\output\file.html", True)
' Write the HTML content to the file
'objFile.Write html
'objFile.Close
' Clean up
objWorkbook.Close False
objExcel.Quit
Set objWorksheet = Nothing
Set objWorkbook = Nothing
Set objExcel = Nothing
'Set objFile = Nothing
'Set objFSO = Nothing
' Function to get the cell style as inline CSS
Function GetCellStyle(cell)
Dim style
style = ""
' Add font styles
style = style & "font-family:" & cell.Font.Name & ";"
style = style & "font-size:" & cell.Font.Size & "pt;"
If cell.Font.Bold Then style = style & "font-weight:bold;"
If cell.Font.Italic Then style = style & "font-style:italic;"
' Add cell color
If cell.Interior.ColorIndex <> -4142 Then
style = style & "background-color:" & ColorIndexToHex(cell.Interior.Color) & ";"
End If
' Add font color
style = style & "color:" & ColorIndexToHex(cell.Font.Color) & ";"
' Print the style for debugging
'WScript.Echo "Cell(" & cell.Row & "," & cell.Column & ") Style: " & style
GetCellStyle = style
End Function
' Function to convert Excel color to hex
Function ColorIndexToHex(color)
Dim hexColor
hexColor = Right("000000" & Hex(color), 6)
ColorIndexToHex = "#" & hexColor
End Function
In Run vbscript action, enable these options as well
Now use the VBScriptOutput variable which contains the html content and use that to send email
Input excel file used for demo:-
Output - email obtained
Nived N 🚀
LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs
🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌
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