Create Daily Summary of Files Uploaded to a Library

[mhambalek]

I've been able to create a flow that emails users when files are uploaded to a library.  However, I would like to send one email at the end of the day listing all files that have been uploaded.  I need help with that.  I found a template that is similar for list items (Email today's filtered items from SharePoint at determined intervals) and tried to modify that one to look at file properties insted of list properties.  But I couldn't get it to work.

Has anyone attempted this and can share a screenshot of their flow?  Many thanks.

[v-xida-msft · Accepted solution]

Hi @mhambalek,

Do you want to send you an email with a daily summary of Files uploaded to a library?

Could you please share a screenshot of your flow's configuration?

I have made a test on my side and please take a try with the following workaround:

• Add a Recurrence trigger, Interval set to 1 and Frequency set to Day. At these hours set to 18.
• Add a "Get files (properties only)" action, specify Site Address and List Name.
• Add a "Filter array" action, From set to output of "Get files (properties only)" action. Click "Edit in advanced mode", type the following formula:

@equals(formatDateTime(item()?['Created'], 'MM/dd/yyyy'), utcNow('MM/dd/yyyy'))

• Add a "Select" action, From set to output of "Filter array" action. Within Map entry, type following entries:

  The corresponding value of first entry set to following formula:

item()?['{Name}']

The corresponding value of second entry set to following formula:

item()?['Created']

The corresponding value of third entry set to following formula:

item()?['Author']?['DisplayName']

The corresponding value of forth entry set to following formula:

item()?['{Link}']

• Add a "Create HTML table" action, From set to output of "Select" action.
• Add a "Send an email" action, Body field set to output of "Create HTML table" action. Is HTML field set to Yes.

Image reference:

The flow works successfully as below:

Best regards,

Kris

[mhambalek]

Hi Kris,

This is exactly what I'm looking for.  I followed your instructions and it works perfectly.  I tried adding a condition prior to the Filter Array to check if the array was empty so that it doesn't send a blank email when there are no files for a particular day.  I used @empty(body('Get_files_(properties_only)')?['value']) but it didn't work.  Any ideas?

[v-xida-msft]

Hi @mhambalek,

Could you please share a screenshot of your flow's configuration?

If you create your flow based on the solution that I provided, you could consider take a try to add a Condition under the "Filter array" action to check if the filtered array is empty.

Please take a try with the following workaround:

Within Condition box, click "Edit in advanced mode", type the following formula:

@empty(body('Filter_array'))

Best regards,

Kris

[mhambalek]

Hi @v-xida-msft,

This works perfectly.  I had the condition before the Filter Array instead of after.  Thanks!

[Anonymous]

Hi @mhambalek and @v-xida-msft

Thank you for the informative thread. I have gotten this going thanks to both of your instructions.

However, I am getting multiples of the same e-mail as opposed to one summary.

Please see my workflow as below:

Thank you!

Full Process:

[Anonymous]

No worries, just answered my own question! The issue lays in the "Apply To Each" function.

I did it as a simple "Create HTML Table" and it worked 🙂

[WhiteSwan]

Thank you so much for this post! 

This has helped me significantly. mhambalek you are a genius.

Andy

[ghultstrand]

Not to bring up an old thread, but this was almost perfect for me except I was trying to do this with OneDrive for Business. My problem is I cannot find the Get Properties with filter option for OneDrive. 

Any ideas?

[Anonymous]

Thanks for the great solution. Can we make the same flow work for more than one document libraries. I have a requirement to send one email out at the end of the day to a user listing all the files uploaded at the site collection level, any idea how that would work @v-xida-msft @mhambalek@Anonymous.

I have 13 subsites in a site collection and each contains 10 libraries. So i do not want to send one email per library but just one email for the files uploaded in different libraries across the site collection, is this possible using flow? 

[agatakurylak]

Hi, 

I copied your flow however the list in the email returns as blank evn when the files are added. 

Any ideas why that might be?

[Anonymous]

Hi @v-xida-msft ,

I would like to do the same thing but with all of the files attached to the email. How would I do so?

[Ben425]

I tried replicating the solution but I receive a blank email. 

The test runs successful and this is what I see when I click on the Filter Array and Select actions. I see click to downloads which I don't believe is passed on to the next action. 

What am I missing here? 

[mdemarici]

I am having the same exact problem as @Ben425 

does anyone have the solution for this issue?

@mhambalek @agatakurylak @Anonymous @ghultstrand 

[bobMate]

Hi Kris,

This is really good...i have set it up on my sharepoint (plus i have added a condition that if the is empty then to send an email saying that there was no files uploaded).

this works great for files that i have uploaded myself but when a file has been uploaded by a different user then its not recognized as being uploaded and therefore the no files uploaded email get sent.

do you have any ideas why a file uploaded by another user isn't being recognized by the flow at all??

Thanks

bobMate 

[nasafi]

I would like to send a daily email to my manager containing a summary of new items created in SharePoint Online. Additionally, I want to ensure that no email is sent when there are no new items created.

While I've successfully set up the daily summary, I'm currently facing a challenge in configuring the system to refrain from sending an email when no new items are generated.

Any guidance on resolving this particular aspect would be greatly appreciated.