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jakefromstfarm
Frequent Visitor

Exporting SharePoint List Comments - Beginner Friendly Advice Please

Hello,

 

I've tried looking through the web and have found helpful links regarding exporting comments from List comments. Do I have to build a flow to use the REST API?  I have done a few flows, but don't know where to start with this one. Incredibly new to all this, so any instruction/tips are appreciated. Thanks in advance.

1 ACCEPTED SOLUTION

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v-bofeng-msft
Community Support
Community Support

Hi @jakefromstfarm ,

 

Please try:

vbofengmsft_0-1678160426156.png

 

Best Regards,

Bof

 

View solution in original post

11 REPLIES 11
v-bofeng-msft
Community Support
Community Support

Hi @jakefromstfarm ,

 

Please try:

vbofengmsft_0-1678160426156.png

 

Best Regards,

Bof

 

jakefromstfarm
Frequent Visitor

Thank you @v-bofeng-msft. This was super helpful.

This is very helpful.  Thank you!  How do I get the results in a friendly format that doesn't include the code and characters for a single item?  Currently I have the item results in HTML then convert to a PDF for record keeping. I'd like to include the comments that makes more sense to the user.  Example format below.

 

Comments: Timestamp, username, @mention and comment.  Currently the comment is buried in a bunch of text. 

jakefromstfarm
Frequent Visitor

@mguzman Hello, I actually ended up doing something different for this reason. Here is my flow:

jakefromstfarm_0-1678711471504.png

jakefromstfarm_1-1678711547150.png

jakefromstfarm_3-1678711613748.png

To avoid all the stuff you don't want from the text in comments- you need to parse the JSON. You should be appending to string variables and update item should have the big string variable that we made earlier. If you have any questions, feel free to ask.

 

 

Thanks @jakefromstfarm ,

I appreciate the screenshots as I'm very new to parsing JSON and a newbie and some of these steps.  I watched several tutorials and struggling to make your steps work with my flow.  Any detailed instructions or full screenshots of your steps and code would be helpful.....or any help out there 🙂  Attached are some of the steps in my flow.  As you can see in the comments section, I end up with a bunch of text where the comments are buried.  

I meant to embed my screenshots...snapshot1.pngsnapshot2.png2023-03-13_14-01-45.png

jakefromstfarm
Frequent Visitor

Hi @mguzmanBSC_2023 , sorry for the late reply.

 

I'm going to try to attach an in-depth review of what I did. It looks like you might have a few unnecessary characters/words. Just for your situational awareness, this is going to auto-populate comments that are made on the list item itself and put them into another column called the Comments Log. I recommend doing this since it will export cleanly and nicely. The fields that are included in this column are: Name, Email, Date, and Text. Let's get started. 

1) Instead of arrays, you will be working with strings. You can have these include whatever fields you want to keep from the comments. You are going to create another final string variable called whatever you want, but it's going to hold the entirety of your comment. Mine is called final comments stringed.

jakefromstfarm_0-1678903624289.png

jakefromstfarm_1-1678903655005.png

 

2) You are going to input a Send HTTP Request connector. It should look like this.

jakefromstfarm_2-1678903836313.png

3) You are going to put in a conditional. Set it like this.

jakefromstfarm_3-1678903916078.png

4) Under no, put in the Parse JSON connector. Copy and paste this in.

{
    "type""object",
    "properties": {
        "d": {
            "type""object",
            "properties": {
                "results": {
                    "type""array",
                    "items": {
                        "type""object",
                        "properties": {
                            "__metadata": {
                                "type""object",
                                "properties": {
                                    "id": {
                                        "type""string"
                                    },
                                    "uri": {
                                        "type""string"
                                    },
                                    "type": {
                                        "type""string"
                                    }
                                }
                            },
                            "likedBy": {
                                "type""object",
                                "properties": {
                                    "__deferred": {
                                        "type""object",
                                        "properties": {
                                            "uri": {
                                                "type""string"
                                            }
                                        }
                                    }
                                }
                            },
                            "replies": {
                                "type""object",
                                "properties": {
                                    "__deferred": {
                                        "type""object",
                                        "properties": {
                                            "uri": {
                                                "type""string"
                                            }
                                        }
                                    }
                                }
                            },
                            "author": {
                                "type""object",
                                "properties": {
                                    "__metadata": {
                                        "type""object",
                                        "properties": {
                                            "type": {
                                                "type""string"
                                            }
                                        }
                                    },
                                    "directoryObjectId": {},
                                    "email": {
                                        "type""string"
                                    },
                                    "expiration": {},
                                    "id": {
                                        "type""integer"
                                    },
                                    "isActive": {
                                        "type""boolean"
                                    },
                                    "isExternal": {
                                        "type""boolean"
                                    },
                                    "jobTitle": {},
                                    "loginName": {
                                        "type""string"
                                    },
                                    "name": {
                                        "type""string"
                                    },
                                    "principalType": {
                                        "type""integer"
                                    },
                                    "userId": {},
                                    "userPrincipalName": {}
                                }
                            },
                            "createdDate": {
                                "type""string"
                            },
                            "id": {
                                "type""string"
                            },
                            "isLikedByUser": {
                                "type""boolean"
                            },
                            "isReply": {
                                "type""boolean"
                            },
                            "itemId": {
                                "type""integer"
                            },
                            "likeCount": {
                                "type""integer"
                            },
                            "listId": {
                                "type""string"
                            },
                            "mentions": {
                                "type""object",
                                "properties": {
                                    "__metadata": {
                                        "type""object",
                                        "properties": {
                                            "type": {
                                                "type""string"
                                            }
                                        }
                                    },
                                    "results": {
                                        "type""array"
                                    }
                                }
                            },
                            "parentId": {
                                "type""string"
                            },
                            "replyCount": {
                                "type""integer"
                            },
                            "text": {
                                "type""string"
                            }
                        },
                        "required": [
                            "__metadata",
                            "likedBy",
                            "replies",
                            "author",
                            "createdDate",
                            "id",
                            "isLikedByUser",
                            "isReply",
                            "itemId",
                            "likeCount",
                            "listId",
                            "mentions",
                            "parentId",
                            "replyCount",
                            "text"
                        ]
                    }
                }
            }
        }
    }
}
5) Set your variables. Make sure you're picking the correct items from the Parse JSON connector from dynamic content. After setting the variables, you will use the compose function to meld them all together. And apply to each connector will attempt to nest it all for you. Input results in the value field from Compose. Make sure to put in line breaks as <br>. Append to string variable as the next connector like in the screenshot.
jakefromstfarm_4-1678904144151.pngjakefromstfarm_5-1678904180220.png

6) Lastly, select the Update Item connector. Input your final comments stringed variable in the Comments Log column. 

jakefromstfarm_6-1678904364891.png

You are done.

 

Hi @jakefromstfarm ,

 

I appreciate your help.  The step-by-step details are extremely helpful.  I followed all your steps and getting this error.  What am I doing wrong or did I miss something?

 

Error Details

The execution of template action 'Apply_to_each' failed: the result of the evaluation of 'foreach' expression '@body('Parse_JSON')?['properties']?['d']?['properties']?['results']' is of type 'Null'. The result must be a valid array.

 

0_2023-03-16_8-37-04.png

Here is my flow.

 

1_2023-03-16_8-29-23.png2_2023-03-16_8-30-49.png3_2023-03-16_8-45-27.png4_2023-03-16_8-46-21.png5_2023-03-16_8-47-27.png

 

Carrida
New Member

@mguzmanBSC_2023 - did you ever figure it out.  Currently running into the same issue with the same error message.

Hi Bof,

 

How would you recommend taking this forward to have the comments populate in an excel file based on a status in a column?

@jakefromstfarm How did you even get to where you're starting from?

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