Flow capturing Form data - passing tokens or data?

[TGrounds]

I have  PowerApp that allows for a user to send an e-mail to a person to complete a standard anonymous survey - the 'outbound' flow looks for a record to be added to a data source and sends a link in an e-mail to a FORMS survey.

There is a shared flow that looks for a submission of the 'Form' survey.  Today, I ask the person taking the survey to copy a piece of data out of the e-mail and paste it in the first question response so that, while anonymous, I can still collate and present the responses of that survey in the PowerApp. (not the most accurate or reliable method).

Is there a way that the outbound flow can pass the identifying data in the URL to Forms and when the second flow launches when the survey is completed pass that identifying data back?

Thanks - 

Tom.

[v-yamao-msft]

Hi @TGrounds,

Are you adding a flow on your PowerApps? How is the flow created?

I am not sure with your scenario, could you show me more details for better understanding?

Best regards,

Mabel Mao

[TGrounds]

Hi Mable - 

To give a bit of context for the use of this feature - as a CSM we conduct various workshops with our customers - these workshops include various standard surveys that are used.  This PowerApp is removing the administrivia activities of sending them out and gathering the results by automating them from within a facilitation page within the PowerApp.  The CSM (user) pulls up the survey page and click the 'Send Survey' button for each of the participants while in the workshop session - the participants complete the survey and the use clicks a 'refresh' button on the PowerApp form to display the results in real-time.

The process is as follows:

1. From within the PowerApp - the user navigates to a menu that is a survey - within that screen is a listing of participants in a gallery.  The user clicks on the 'Mail' icon and a record is written to a table with the URL to the survey, the e-mail address of the participant, the salutation and the identifying data element 'Success Engagement'
2. A flow is monitoring the creation of the record in the table and triggers the sending of the e-mail - within the e-mail it places the link to the survey as well as the 'Success Engagemen't name - then the flow comes back to the table and blanks out the e-mail address and the salutation (for GDPR compliance)
3. The participant receives the e-mail with the link to the survey and the Success Engagement name with the instructions to copy that value into the first question of the survey (This is the part I would like to be able to pass the Success Engagement name or ID into the FORM directly so the participant doesn't have to copy it - room for user error here)
4. When the participant clicks submit, a different FLOW is started that accepts the values of the form and writes them back to a 'Survey Responses' table capturing the response as well as the associated Success Engagement name (in the flow the first question is mapped to the 'Success Engagement' field within the 'Survey Responses' table
5. From within the PowerApp, still on the same screen that they clicked to send the outbound e-mail, the user clicks a 'Refresh' icon and the responses that have been received are collated and presented in that same screen - this screen uses the 'Success Engagement' name to identify the records in the 'Survey Response' table to pull into this screen - that is why that data element is so important - the remainder of the survey response is anonymous.

This entire function uses a global FLOW as well as a global FORM - the intent is that the user facilitates the session and doesn't touch the underlying technology.

Please let me know if that makes any sense - 

Tom.