How to share flow with multiple SharePoint sites?

[newpauser]

I have created a flow from template (Request Sign off - everyone must accept) and shared it to a SharePoint site so everyone can use it, however it doesn't give me the option to add other SharePoint sites? See the screenshot here - this is of me trying to share it to other sites.

Should it be a separate flow for each SharePoint site even though its doing the same thing? Ideally I just wanted 1 so its easier to maintain.

[DamoBird365]

Hi @newpauser 

Might be worth a read of the following articles:

https://poszytek.eu/en/microsoft-en/office-365-en/powerautomate-en/trigger-one-flow-from-multiple-sh...

https://powernimbus.com/2021/03/reuse-flows-connected-to-sharepoint-lists-working-again/

You would potentially want to create a seperate flow and then trigger it from a button in a sharepoint list column.

https://wonderlaura.com/2018/07/18/button-in-sharepoint-list-to-trigger-microsoft-flow/

Two possible ways to create generic flows that can be re-used across multiple sites.  It's a great idea but requires a little known hack.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here

[AlexEncodian]

Hi @newpauser 

The inherent issue is that natively a Power Automate flow has a 1-to-1 mapping to a SharePoint site. Ideally you want to avoid duplicated flows for each site and there are work arounds using HTTP requests however these are messy to implement, hard to maintain and don't scale easily to new use cases (also require premium licensing).

We have released a solution called Trigr which solves this problem: deploy a single Power Automate flow to any number of choosen SharePoint sites. Let us know if you like it!

[Elia]

Hi,
Is there a way to insert this button automatically as part of the sharepoint template default so it will always be available when creating a new site? Cannot figure out how... 

[DamoBird365]

Hi @Elia 

Encodian have released a product to handle this, Trigr. I have also recently done a video that might support you with your requirements https://youtu.be/iVjcJ2TSONE

Using parent/child flows in a solution, it is possible to duplicate a parent and update it to include any new site for the trigger.  It really depends on the effort you want to put in.  Natively, it cannot be done easily, Encodian have a 3rd party solution, my video demo's how it can be done natively with a bit of effort if 3rd party or manually is not an option.

Let me know how you get on.

Damien