Licensing Question - Service Account & per user plan?

[mrQ]

Dear all

I'd like to get some clarity on some licensing questions. I've already read the official sheet about the Power Platform licenses, but I honestly still don't get it, respectively still have some questions:

1. For Flow there are two plans. Per user and per flow. It says that per user allows individual users to create unlimited flows based on their unique needs. Am I right assuming that I could basically create a service account running all my "general"-business flows and therefore only need ONE "per user" plan?
2. When I have a per user plan, I don't automatically have PowerApps premium, right?
3. I have a flow being started from PowerApps. It creates some REST calls with a service account (it has permissions to some business lists the end user should not have access to). Does the end user need to have a premium-flow license as well in order for this flow to work?
4. In Flow I see some actions labeled as "premium" (the ones officially from Microsoft...). Does it mean I need to have a per user or per flow plan in order to use them? Or what other condition enables me to use these actions?

I would really appreciate some clarity on this. It's all too confusing 😕

Thank you and kind regards,

[v-bacao-msft · Accepted solution]

Hi @mrQ ,

1. For the first question, yes, as long as you subscribe to per user plan, you will be able to use all the features provided by Microsoft Flow.
2. For the second question, if you want to use the PowerApps premium feature, you need to subscribe to the PowerApps standalone plan separately.
3. For the third question, this needs to check whether the Premium connector is included in the Flow. If it is not included, I think the end user does not have to subscribe to the per user plan.
4. For the fourth question, if the connector is identified as premium, you need to have per user plan / per flow plan to use it. Or you can try the trial version first.

Hope this helps.

[mrQ]

hi @v-bacao-msft 

Thanks for shining some light on these questions.  I really appreciate that!

For the 3rd question:

The flow includes premium connectors (the HTTP action). What if the flow being triggered is executed with the service account from question 1?

That leads me to a 5th question: Do users who start a flow from PowerApps always need to have a per user plan if those flows include premium connectors?