Accepted Solutions
Hi @gwong ,
This Request manager approval for selected file template is used to ask a manager if he approves the selected file or not. If yes, it sends notification email to the user that the file is approved by manager with reason and if rejected, sends email notification to the requester that the file has been rejected with reason. Let's go into details step by step:
1. For Selected file: It is the trigger of the flow. We have to provide the sharepoint site url and Document library name in this trigger action. NOTE: After we save this flow, the name of this flow will appear on any file selection in the selected sharepoint document library like in the screenshot. Make sure this flow is not turned off because turning off will hide this flow in that document library.
2. Get file properties:
We need to provide the same sharepoint site url and document library as we have entered in the first trigger control. I don't know why we have to enter the same value again but the value should be same else, it will get the properties of the file with same ID in other document library. The ID value is the Id of the selected file which is the default provided value.
3. Get my profile:
Get your(the workflow triggering person) profile information. This information is needed to find manager in next step.
4. Get manager:
Based on step 3, it finds the Manager of the triggering person.
5. Left Branch: This runs if there is error finding manager of the triggering user. If your company hasn't set up manager in Active Directory, there's error on flow and run this branch.
5a. This will send email notification
5b. the flow will terminate
6.Right Branch: This run if the flow finds manager for the user.
6a. Send Approval to the manager
If the manager approved, the YES branch runs sending approved email to the user
If the manager denied,the NO branch runs sending denial email to the user.
I hope this answers your question.
Thanks,
Nabin
Hi Harry
this is what i got from template, just want to know how to make this work.
thanks,
Gilbert
Hi @gwong ,
This Request manager approval for selected file template is used to ask a manager if he approves the selected file or not. If yes, it sends notification email to the user that the file is approved by manager with reason and if rejected, sends email notification to the requester that the file has been rejected with reason. Let's go into details step by step:
1. For Selected file: It is the trigger of the flow. We have to provide the sharepoint site url and Document library name in this trigger action. NOTE: After we save this flow, the name of this flow will appear on any file selection in the selected sharepoint document library like in the screenshot. Make sure this flow is not turned off because turning off will hide this flow in that document library.
2. Get file properties:
We need to provide the same sharepoint site url and document library as we have entered in the first trigger control. I don't know why we have to enter the same value again but the value should be same else, it will get the properties of the file with same ID in other document library. The ID value is the Id of the selected file which is the default provided value.
3. Get my profile:
Get your(the workflow triggering person) profile information. This information is needed to find manager in next step.
4. Get manager:
Based on step 3, it finds the Manager of the triggering person.
5. Left Branch: This runs if there is error finding manager of the triggering user. If your company hasn't set up manager in Active Directory, there's error on flow and run this branch.
5a. This will send email notification
5b. the flow will terminate
6.Right Branch: This run if the flow finds manager for the user.
6a. Send Approval to the manager
If the manager approved, the YES branch runs sending approved email to the user
If the manager denied,the NO branch runs sending denial email to the user.
I hope this answers your question.
Thanks,
Nabin
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We are excited to announce the Summer of Solutions Challenge! This challenge is kicking off on Monday, June 17th and will run for (4) weeks. The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities. Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”) - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024 Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods. You must enter into each weekly Entry Period separately. How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different. Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers. At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing. Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner. A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random. Individuals will be contacted before the announcement with the opportunity to claim or deny the prize. Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners. Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event. ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE** Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24 17 @Anil_g 7 @ManishSolanki 13 @eetuRobo 5 @David_MA 10 @VishnuReddy1997 5 @SpongYe 9JhonatanOB19932 (tie) @Nived_Nambiar 8 @maltie 2 (tie) @PA-Noob 2 (tie) @LukeMcG 2 (tie) @tgut03 2 (tie) Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate @Deenuji 12@ManishSolanki 19 @Anil_g 10 @NathanAlvares24 17 @VishnuReddy1997 6 @Expiscornovus 10 @Tjan 5 @Nived_Nambiar 10 @eetuRobo 3 @SudeepGhatakNZ 8 Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22 Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2 Anil_g2 SharonS2
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