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Anonymous
Not applicable

Send email with attachment from SharePoint list when condition is met

Hi, 

 

Previously had help setting up the below flow so it didn't send multiple emails and it's working perfectly now, but I would like to be able to send attachments from the SharePoint list in the email too (there may be multiple attachments and I'm using powerapps to input the attachment and other columns on the SharePoint list) I don't want it to end up sending multiple emails again

 

Flow 1.PNG

 

Flow 2.PNG

 

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

I have managed to get it working, the solution seemed to be the below, this code after contentbytes 🙂 

Flow 1.PNG

 

View solution in original post

23 REPLIES 23
Pstork1
Most Valuable Professional
Most Valuable Professional

The key to doing this is to build an array of attachments in a variable using a Loop before you send the email.  Then you can click the icon to the right to the Attachment name and switch the input over to accept an array of attachments.  See the icon highlighted in the screenshot.

screenshot.png

Here's an article that explains how to create the array of attachments in a variable.

https://flow.microsoft.com/en-us/blog/multiple-attachments-single-email/



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Anonymous
Not applicable

Hi, 

 

I tried this and it would only let me create the array at top level, and just couldn't get it to work

Pstork1
Most Valuable Professional
Most Valuable Professional

YOu initialize the array variable at the top level with a null value, but then you can 'Append to the Array' inside the loop.  Read the article I posted.  There a full step by step explanation with screenshots.



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Anonymous
Not applicable

I have followed this exactly from what I can see but it fails at the condition part

 

Flow 1.PNG

 

Pstork1
Most Valuable Professional
Most Valuable Professional

Your problem is something in the Send Email Action.  Can you send a screenshot of that and the loop where you are building the attachments array.



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Anonymous
Not applicable

Thanks for your patience with me, see below my full flow

 

 

Flow 1.PNG

Flow 2.PNG

 

Flow 3.PNG

 

 

 

Pstork1
Most Valuable Professional
Most Valuable Professional

That all looks correct.  In the failed run you posted earlier, what is the error in the Send Email Step?



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Anonymous
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I have managed to get it working, the solution seemed to be the below, this code after contentbytes 🙂 

Flow 1.PNG

 

I am trying to do the same thing with the item ID coming from powerapps, but keep getting an error message stating to enter valid JSON.  Any idea what could be causing this?

Pstork1
Most Valuable Professional
Most Valuable Professional

Please Post this as a new question.  You'll get more answers that way and others will be able to find the answer later.



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I realize this thread is old, but @Pstork1's response saved me from completely losing my sanity. As soon as I read it, insert Picard face-palm image.

Anonymous
Not applicable

It is possible you may be missing quotation marks?

I posted an example of what I mean below although I'm not sure if this will answer your question.

{
"Name": "Dynamic Content",
"ContentBytes": "Dynamic Content"
}

7799
Frequent Visitor

Hello,

First of all thank you for the this flow.
I tried and it works, but I'm unable to open the attachments

 

 

As you see I did receive an email with the attachments, but then in the 2nd screenshot you'll see I'm unable to open it. 

7799_0-1663257020624.png

 

7799_1-1663257079762.png

 

Kindly assist

 

 

 

Anonymous
Not applicable

Make sure you using the correct syntax and have no extra spaces. You can copy what the JSON part from my previous message into the array when you append the "content" to the array. It should look something like this:

baloo94_0-1663260664155.png

 

Hello 
I tried doing that, but still the same issue.

Below is the Code Snapshot (Append to Array Variable)

7799_2-1663262776095.png

 

and this is what I see

 

7799_1-1663262741416.png

 

7799_3-1663262831978.png

 

 

 

 

Anonymous
Not applicable

I think you're missing a step in your flow?

Please refer to below, hopefully this helps!

baloo94_0-1663263501748.png

 

Below is my code, can you please help me identify the disconnect?

 

7799_0-1663263853305.png

 

7799_2-1663263905828.png

 

7799_3-1663263939651.png

 

Kindly assist

Anonymous
Not applicable

Move your Append to array Variable 2 into your Apply to each 3

Remove your Apply to each 4.

 

When you have the apply each 3 getting the information it has no where to store it.

Its a loop. When you get information inside a loop but your don't store it anywhere where does it go? It's lost.

So you apply to each 3 gets the information and then chucks it because it has no where to put it. Then when apply to each 4 its taking in information it can't process

Anonymous
Not applicable

What moving that step into the same "Apply to each" does a two step process. You get the desired data with the "Get Attachment Contents" step and the it take that information and adds it to the array!

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