Hi,
I created a simple flow to archive items that are 30 days or older on a SharePoint List. The information on the list is generated by a PowerApps.
There's a column that has a 'job performed by' and uses an Outlook people picker.
One of the persons is let's say Bob Smith and there is 10 Bob Smiths in the department the flow is failing to get past this person all other people have been archived.
This is the error 'The specified user Bob Smith could not be found.' Is there a way to narrow the Smith down to the right one?
Can I change the name in the column to a unique person name (UPN)?
I lost on what to do.
Accepted Solutions
You can validate the name. Build your flow like this:
The Get user profile action will fail if the user is no longer valid, however the SharePoint list retains the e-mail address. So, populate the Get user profile with the e-mail address of the person in the people field.
Create a variable to hold the name of the person and populate it after the Get user profile action. On the left side, success, you can populate it with the e-mail from the Get user profile. One the right side, fails, you can populate it with the e-mail address from the people field in your list.
Then populate it in the archive as a string instead of a people field.
Just be sure to set the action that you have below the Apply to each action runs on both is successful and has failed.
You can validate the name. Build your flow like this:
The Get user profile action will fail if the user is no longer valid, however the SharePoint list retains the e-mail address. So, populate the Get user profile with the e-mail address of the person in the people field.
Create a variable to hold the name of the person and populate it after the Get user profile action. On the left side, success, you can populate it with the e-mail from the Get user profile. One the right side, fails, you can populate it with the e-mail address from the people field in your list.
Then populate it in the archive as a string instead of a people field.
Just be sure to set the action that you have below the Apply to each action runs on both is successful and has failed.
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