Upload file to SharePoint document folder via form

[Lockjack]

Hi All

I'm (Very) new to Power Automate and whilst I can use a form to attach a file to a SharePoint List and complete all the relevant column fields, I cannot find a way to do this for a SharePoint folder (Documents not list).  Can someone point me in the right direction please?

[Lockjack]

I'm guessing by the lack of responses that this is not possible?

As a workaround, I'm able to copy the file to a Document folder, but I still cannot find a method to copy the column information (Meta-data), is this possible?

[S-Venkadesh]

Hi @Lockjack,

It is possible to upload a file using MS Form and then add it as an attachment to a SharePoint List or upload it to a SharePoint Library.

Follow the steps below to add file as attachment:

Please consider giving it a thumbs up!

Click "Accept as Solution", if your problem has been resolved.

Regards,

Venkadesh

[Lockjack]

thank you for your response. I can upload the file from the form, it is updating the columns which I cannot update.  maybe I'm missing something but I cannot see from your images where the column data would be transferred over to the documents folder e.g. The documents folder has multiple columns all requiring data from the form.  I can do this if I upload to a SharePoint list from the form, but don't seem to be able to do this for a SharePoint Document folder?  hope that made sense thx.

[S-Venkadesh]

Hi @Lockjack,

In the sample flow that I explained earlier, the purpose was to add an attachment to an SPList.

Action: "Get Response Details" is used to fetch the inputs from MSForm.

Action: "Create Item" is used to create an List Item with required columns

To provide further assistance, could you please clarify if you want to:

Add an attachment with metadata to a SharePoint List?
or

Upload a file with metadata to a SharePoint Document Library?
Please let me know so that I can guide you accordingly.

Regards,

Venkadesh

[Lockjack]

Thanks again for your response. Apologies if I haven't made myself clear.  As mentioned I have succesfully managed to get responses from a form to populate all the columns in a Showpad List, and attach the file.  However, for the purpose i need this to work on SharePoint Document folder.  I have all the same column headings as my per my Sharepoint list (and form).  I can attach the file, but can not find no way of populating all the columns.

[S-Venkadesh]

Hi @Lockjack ,

you can follow the steps below, If you want to update the metadata of a SharePoint folder, 

1. Retrieve the unique identifier (ID) of the folder you want to update.

2. Use the "Update file properties" action. (It works for folder as well)

Regards,

Venkadesh

[Lockjack]

@S-Venkadesh Thank you so much for your assistance.  I could not work out how to do this via Forms. so decided to try a different approach. in that, I uploaded the attachment to SharePoint list then I created a flow that would be applied when a condition is met. I can copy the file over to the Documents folder with no problem.  But when I add the "update file properties" to flow, I get an error "bad request" - "An action failed. No dependent actions succeeded." and the error occurs in create file section.  Despite this, the file is copied over.  but because of the error, it does not proceed to the update files properties and therefore the columns are not completed.  Attached is my flow. hope you are able to assist me and thanks again for all your assistance.

[S-Venkadesh]

Hi @Lockjack,

Based on the screenshot provided, it appears that the flow encountered an error during file creation but you've mentioned like error occurred on "update file properties".

To assist you further, please provide more details or an additional screenshot related to the specific error encountered. This will help in identifying the issue and providing a more accurate solution or guidance.

Regards,

S-Venkadesh

[Lockjack]

Hi, the error occurred at "Create files" although this works if i don't add the update file properties. not sure what else I can share as the error message is shown on the first slide.

here is the download code if that helps.

{"statusCode":400,"headers":{"Vary":"Origin","X-NetworkStatistics":"0,525568,0,0,1592,0,48499","X-SharePointHealthScore":"0","X-MS-SPConnector":"1","X-SP-SERVERSTATE":"ReadOnly=0","DATASERVICEVERSION":"3.0","SPClientServiceRequestDuration":"59","SPRequestDuration":"59","X-DataBoundary":"NONE","X-1DSCollectorUrl":"https://mobile.events.data.microsoft.com/OneCollector/1.0/","X-AriaCollectorURL":"https://browser.pipe.aria.microsoft.com/Collector/3.0/","SPRequestGuid":"026e1125-17b7-470f-966f-4a5786b2a72c","request-id":"026e1125-17b7-470f-966f-4a5786b2a72c","MS-CV":"JRFuArcXD0eWb0pXhrKnLA.0","Strict-Transport-Security":"max-age=31536000","X-FRAME-OPTIONS":"SAMEORIGIN","Content-Security-Policy":"frame-ancestors 'self' teams.microsoft.com *.teams.microsoft.com *.skype.com *.teams.microsoft.us local.teams.office.com teams.microsoftonline.cn *.powerapps.com *.yammer.com *.officeapps.live.com *.office.com *.stream.azure-test.net *.microsoftstream.com *.dynamics.com *.microsoft.com onedrive.live.com *.onedrive.live.com securebroker.sharepointonline.com;","MicrosoftSharePointTeamServices":"16.0.0.23821","X-Content-Type-Options":"nosniff","X-MS-InvokeApp":"1; RequireReadOnly","Timing-Allow-Origin":"*","x-ms-apihub-cached-response":"true","x-ms-apihub-obo":"false","Cache-Control":"max-age=0, private","Date":"Tue, 04 Jul 2023 13:40:34 GMT","P3P":"CP=\"ALL IND DSP COR ADM CONo CUR CUSo IVAo IVDo PSA PSD TAI TELo OUR SAMo CNT COM INT NAV ONL PHY PRE PUR UNI\"","X-AspNet-Version":"4.0.30319","X-Powered-By":"ASP.NET","Content-Length":"352","Content-Type":"application/json","Expires":"Mon, 19 Jun 2023 13:40:35 GMT","Last-Modified":"Tue, 04 Jul 2023 13:40:35 GMT"},"body":{"status":400,"message":"A file with the name Shared Documents/General/Showpad Asset Folder/boot rack image.jpg already exists. It was last modified by i:0#.f|membership|gordon_jackson@goodyea on 04 Jul 2023 06:37:11 -0700.\r\nclientRequestId: 026e1125-17b7-470f-966f-4a5786b2a72c\r\nserviceRequestId: 026e1125-17b7-470f-966f-4a5786b2a72c"}}

[S-Venkadesh · Accepted solution]

Hi @Lockjack, 

Try the solution as described in the article -https://sharepointstuff.com/2022/04/20/overwrite-files-using-create-file-action

Regards,

S-Venkadesh

[sandeepstw]

Hi, 

User this - 

1. Create a new Flow. Select 'When a new response is submitted' from Forms as the trigger. Choose the correct Form Id.

2. Add the 'Get response details' action from Forms. Choose the correct Form Id and the Response Id from the Dynamic content.

3. Now, add 'Create file' action from SharePoint. Provide the Site Address and Folder Path where you want to store the file. For the File Name, select the file name from the Dynamic content of the 'Get response details' action. In the File Content, choose the file content from the same.

4. Now, if you want to update additional properties for the file, add an 'Update file properties' action from SharePoint.

5. Provide the Site Address, Library Name and Id from the Dynamic content. Add additional properties as needed. Fill out the properties using data from the 'Get response details' action.

6. Save your Flow.

You can now submit a new response on your form with a file, and the file will be saved to the specified SharePoint document folder with all the relevant properties. Please replace placeholders like Site Address, Library Name etc. with actual values as per your setup.

Please give kudos and mark as solution if this helps. 

Thanks, 

Sandeep 

[Lockjack]

you are an absolute star thank you. All works and very happy with your correspondence. thanks for your help

[sandeepstw]

Please give kudos as well 🙂

[Lockjack]

@S-Venkadesh  Not sure why but my original flow is working perfectly, apart from I get an error when trying to open the attachments, basically they appear to be corrupted in some way.  They upload fine but no matter what file type I use they will not open (pdf says "Failed to upload PDF", PPPT tries to open in Desktop App but fails saying need to be repaired, but that doesn't work either.  Attached is my flow, so hopefully you can see why this is happening. Thanks. 

[S-Venkadesh]

Hi @Lockjack , As issue is related to attachment, it would be helpful if you could provide some details along with screenshots on how you are obtaining the file content from the form and adding an item with the attachment. This will enable us to better understand and pinpoint the cause of the issue.

Regards,

Venkadesh

[Lockjack]

Thanks for getting back so quickly. This is just the normal upload file which comes as a function within Forms (see image).  FYI: I can open the attachments from the OneDrive where these are stored as part of the Forms (App/Microsoft/blah/blah) but they will not open when these are sent/attached to the SharePoint List.  

[S-Venkadesh]

Hi @Lockjack , could you please attach a screenshot of the Flow logic where you attach the document content to the SharePoint List item?

Regards,

Venkadesh

[Lockjack]

This is all sown in the attachment. hope you can help

[S-Venkadesh · Accepted solution]

Hi @Lockjack ,

Instead of using "Get File Content", "Get File Metadata using path" has been utilized.
Please review the previous screenshots and make the necessary corrections as indicated in the following snapshot.

I hope this information is helpful. If it is, please consider giving a thumbs up.

Best regards,

Venkadesh Sundaramurthy