cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Request Usage Optimisation

Hi All,

 

I am currently trying to figure out a way that I can reduce my 'Total Consumed Quantity' of Resources that are being used by my project. The reason I am posting here, is that the area that I am really finding it difficult to locate information on how to break down DATAVERSE Resource usage. I can find my Flow/Automate Resource thanks to process mining and such, but I cant find a way of determining what activity is chewing up my Resource limit in Dataverse.

 

One thing I have observed via a trend on the Reports is that the act of performing Process Mining consumes BULK Resources. Happy for someone to confirm or deny that one for me but it does kind of make sense.... I just would have expected them not to hide the data mining functionality behind its own paywall given they are also shafting us for Resources when performing the action. 😑 Probably too much to ask for there. 

 

The Report that we can generate from Power Platform Admin Center -> Resources -> Capacity -> Download Reports -> Licensed User Requests tells us how much we are using and our quota which is... fine... But I need to know where to go to find out WHAT is using these resources. The only info provided is a Caller ID/Environment ID which all just points to my Dataverse instance. Its not telling my what specific action/table/entity/anything is eating the resources. 

 

If I go Power Platform Admin Center -> Analytics -> Dataverse, it tells me that I am using a lot of 'create' API calls, Entity Usage tells me a lot of 'msdyn_analysiscomponent' and 'searchattributesettings'. This doesn't mean a huge amount to me as its system-level entities and I dont know the relationships 'my stuff' has with 'system stuff' to increase those numbers. 

 

This is obviously only now becoming an issue because MS are starting to enforce Resource Quotas. I'll see some days that I have consumed thousands of Dataverse Requests without even touching the Environment. If we're going to be squeezed and billed for this stuff, I'd like to hear how everyone else is finding out specifics around what is consuming Resources so to manage business requirements accordingly. I haven't had any success with this yet so I am asking the question here. I expect this has become a full-time job for a lot of people recently.

 

Bonus question - How are Environments that have 'condensed' workflows dealing with these 24hour resource limits? I know it evens out the load for Microsoft... But I cant be the only one that has a large number of automations that trigger Quarterly/Annually for each client sending the Resource usage to the moon for that one day. Has everyone just had to re-design their Automations to distribute the executions? Is there a trick to that?

 

Thanks for anyone's time that has any answers!

 

Cheers 

 

1 ACCEPTED SOLUTION

Accepted Solutions
ivan_apps
Memorable Member
Memorable Member

I don't think you have to reduce the quantity of resources, since each resource can vary wildly in the amount of 'work' it does. 1 Power Automate flow can consume many more requests than another one depending on what it does.

 

Now are you getting a warning or email or something stating you are nearing capacity limits?  Does it tell you which capacity in particular it's hitting a service limit on? API calls or storage capacity? Its critical information to troubleshoot properly if you are getting close to a specific capacity or throttling. 

 

I don't believe you'll get Billed for overage, rather you will be stopped from consuming more resources when it comes to Dataverse storage. For Power Automate API limits you will get throttled for the day until your 24 hour clock resets. Note that there are specific limits for users vs. application users - you may have to buy service account licenses or capacity add-ons if you are hitting API limits consistently. That will increase your requests per day to satisfy the report generation that sends your capacity high. Take a look at this article for info: https://learn.microsoft.com/en-us/power-platform/admin/api-request-limits-allocations

 

To answer 'what' is consuming capacity per environment - I would recommend installing the Power Platform CoE - https://learn.microsoft.com/en-us/power-platform/guidance/coe/starter-kit

The reports it generates can give you insight as to all the flows running in the tenant or a specific environment and I believe you can tell what's the most active flows & what environment is using the most storage capacity. You might be able to correlate that info with the reports that come out of the PPAC.

---------
If I helped you solve your issue, please mark it as a solution or give it a like!

View solution in original post

3 REPLIES 3
ivan_apps
Memorable Member
Memorable Member

I don't think you have to reduce the quantity of resources, since each resource can vary wildly in the amount of 'work' it does. 1 Power Automate flow can consume many more requests than another one depending on what it does.

 

Now are you getting a warning or email or something stating you are nearing capacity limits?  Does it tell you which capacity in particular it's hitting a service limit on? API calls or storage capacity? Its critical information to troubleshoot properly if you are getting close to a specific capacity or throttling. 

 

I don't believe you'll get Billed for overage, rather you will be stopped from consuming more resources when it comes to Dataverse storage. For Power Automate API limits you will get throttled for the day until your 24 hour clock resets. Note that there are specific limits for users vs. application users - you may have to buy service account licenses or capacity add-ons if you are hitting API limits consistently. That will increase your requests per day to satisfy the report generation that sends your capacity high. Take a look at this article for info: https://learn.microsoft.com/en-us/power-platform/admin/api-request-limits-allocations

 

To answer 'what' is consuming capacity per environment - I would recommend installing the Power Platform CoE - https://learn.microsoft.com/en-us/power-platform/guidance/coe/starter-kit

The reports it generates can give you insight as to all the flows running in the tenant or a specific environment and I believe you can tell what's the most active flows & what environment is using the most storage capacity. You might be able to correlate that info with the reports that come out of the PPAC.

---------
If I helped you solve your issue, please mark it as a solution or give it a like!

Thanks for responding @ivan_apps 

As you say, some of my automations demand way more resources than others. Service accounts or "per-flow" licenses are definitely ways of addressing this and nothing that bothers me on a fundamental level. What's annoying me currently is that it seems difficult to identify WHICH Apps/Functions/Automations/etc.. are the ones using the Resources. I am grateful that you are throttled or paused and not billed extra when you hit these limits. 

 

Thank you for directing me to COE. I haven't heard of it before and somehow haven't seen it mentioned anywhere in the other documentation. Hopefully it provides some assistance. It just surprises me that there isnt some more direct means of achieving this given how critical it has been made to ensure peak efficiency. 

I assume there isn't more of an effort to make this easily available because it will be a small percentage of tenants that ever will hit this limit. Microsoft recently upgraded the limits in 2021 such that a vast majority of the tenants will not hit any limits based on the usage they see. If you do happen to be in one of those tenants that does hit the limits, I'm sure you can hit up Microsoft support to provide you with a custom quote or solution that will keep you under the service limits or purchase the minimum necessary add-ons to help the service principal go under the API limits.

---------
If I helped you solve your issue, please mark it as a solution or give it a like!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,145)