PowerApps (with On Premises Data Gateway) license

[PeterMansion]

We've published a small Power Apps application with an On Premises Data Gateway connection to a local SQL server database. Users are authenticated using an Azure Active Directory group. 

My understanding is that this application (duo to the connector) will require a license (our O365 E3 licences won't cover the use) however what's puzzling me is that this doesn't seem to be enforced (our users seem to be able to use the application without a licence).

Am I missing something? Is a licence not actually required? Is the purchase of a licence for each user not enforced? Have we done something incorrect when we deployed the application?

We don't want to be in breach so any help would be gratefully received. 

[joe_hannes_col]

Hello @PeterMansion,

Yes, your app should require premium licenses - not only because you're using the on-premises data gateway, but also because you're using SQL, which is a premium connector.

You can check if your app requires premium licenses by opening your app's details, e.g. from the list of apps on https://make.powerapps.com.

Could you please check the property "License designation" in your app's details?

[PeterMansion]

Thanks, will take a look and report back 👍

[PeterMansion]

Thanks. Checked the app and it says "License designation: Premium". So that looks correct.

Still can't understand what's letting users use the app without a licence.

[joe_hannes_col]

It could be a number of things:

• The app is deployed in a developer environment, and your users have developer licenses
• Your users have other licenses, e.g. Dynamics 365 Enterprise, that enable them to use certain premium features
• Your users have trial licenses

@priyeshwagh777has created a blog post on how to check which licenses are assigned to you - you could ask one of your users to try this out, maybe this will give you some insight: https://d365demystified.com/2022/10/28/check-which-power-automate-or-power-apps-licenses-are-assigne...

[PeterMansion]

Thanks, I've double checked and our application is in our "Production" environment.

I've checked the licences that I have (for instance) and the only Power Apps licenses that I can see are:

• Power Automate for Office 365
• Power Apps for Office 365
• Microsoft Fabric (Free)
  • Exchange Foundation
  • Power BI (free)
• Microsoft Power Apps for Developer
  • Exchange Foundation
  • Common Data Service
  • Flow for Developer
  • PowerApps for Developer
• Microsoft Power Automate Free
  • Exchange Foundation
  • Common Data Service
  • Flow Free

I don't think any of these would give me an entitlement for using Power Apps with a Data Gateway? 

[joe_hannes_col]

Hello @PeterMansion, I agree, these licenses are not sufficient for running apps designated as premium outside of developer environments.

The SQL connector used to be standard in the early days of the Power Platform, but this changed in October 2019. If your app was developed prior to October 2019, "grandfathering" applies, meaning your app will be considered "standard" until October 2024.

If this doesn't apply: Have you set up your app to use per-app passes, and are per-app passes assigned to the environment?

If not, I would assume premium licensing is not enforced, but it would still apply to your app.

[PeterMansion]

Thanks, It's a new app so grandfathering wouldn't apply.

Is there something specific that we need to do to "set up your app to use per-app passes"? Perhaps that's the step that we're missing.

[joe_hannes_col · Accepted solution]

This is how apps can be set up to use per app passes: https://learn.microsoft.com/en-us/power-platform/admin/about-powerapps-perapp#step-three-set-up-apps...

[PeterMansion]

Thanks, we'll go through the steps and see how we get on.