Scheduling Posts and Announcements in Teams 08-31-2022 12:36 PM - last edited 08-31-2022 12:55 PM

[gabistein]

Title: Scheduling Posts and Announcements in Teams

Description: This Flow will allow for educators to schedule announcements and posts in Microsoft Teams 

Detailed Instructions: 

1. Import the package attached below into your own environment.
2. Sign in to your Microsoft Teams account. 
3. Choose the time and Teams channel you would like to post in. 
4. Get the user token if you would like to @mention someone. 
5. Set the time in the advanced option of the recurrence block (it defaults to UTC, you can use an online converter to know what time to choose)

Photos:  

[meganbenn]

Hello,

I'm a teacher using teams and I would like to be able to schedule posts to my teams, but not on a recurring basis. Just one time posts. Is there a way to do that with the power automate tool? Because it would be very helpful for me to create a post, then have it appear in my students' feed at a particular time. I don't want to have to schedule my day to remember to post at the appropriate time, which is what I do now.

Thanks for your help!

Megan Bennett

Interlake High School

Bellevue School District

[ChickenKlausi]

Hi @meganbenn ,

you are absolutely right. There should be a tool to schedule posts so that you don't annoy team mates on weekends or on holidays. By the time MS Viva is taking control of these kind of thoughts in Outlook right now and I think it is a good initiative. In times of home office, we need to respect office hours very strictly (ALL of us: employees AND superiors)

[Anonymous]

I would like to add an image to my post for a game like boggle. How do I do that?

[mikeq-powertags]

Using Microsoft Power Automate/Flow for this works to an extent, but as @meganbenn , @Anonymous  and @ChickenKlausi  pointed out, there are various limitations.

That's why I actually ended up creating an app that can schedule Teams posts/chats directly from a Microsoft Outlook calendar, which comes with full scheduling flexibility the calendar offers. Furthermore, you can write rich Teams post (including images!) directly into the calendar event, which will be passed over as the contents of the post.

The app: https://www.powertags.com

I made a reddit post about it which contains more detailed info and a demo video:

I made an app that can schedule/send Teams chats and posts directly from your Outlook calendar, one-time or recurring on any schedule, to single or multiple channels/recipients at once : MicrosoftTeams (reddit.com)