approve a workflow inside Outlook

[Anonymous]

How can I approve a workflow inside Outlook, so without opening the Sharepoint Flow website??

[RobElliott]

The action in Flow is Start and wait for approval (v2). If you are the approver you will receive an email with the adaptive card with approve or reject buttons, a box for comments and any details that were entered in to the action in Flow. Once you press the submit button it will take whatever the next action is, for example update item in SharePoint. You won't need to go into SharePoint at all.

Rob
Los Gallardos
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[Anonymous]

@RobElliott 

Hi, well the code behind the Approve button is:

https://flow.microsoft.com/manage/environments/Default-4402-8a3f-d00204f9d112/approvals/received/70b...

and so it opens that website where I need to click again.

[RobElliott]

Ok so you're using a button to trigger the approval flow. What are the steps in your flow, could you post a screenshot?

Rob
Los Gallardos

[Anonymous]

[RobElliott · Accepted solution]

Thanks for the screenshot. You don't need a button to trigger this flow becase it will trigger automatically whenever a new item is added to the SharePoint List.

I wouldn't use the Create an approval but use Start and wait for an approval (V2) which is newer. It will send you the approval email and wait for your approve/reject response then the flow will continue with the rest of the actions.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

[Anonymous]

sorry pushed solution, but I pushed the wrong button.

Thing is that it does not help it opens a website where this comes up:

However if I open Outlook on the web, I can approve inside the mail....

[Anonymous]

@RobElliott any ideas?

[RobElliott]

You don't have to click the link in the email. You would only do that if you want to look at the item you are approving (I tend to put the fields into the body of the email so the approver has all the info and doesn't need to go into SharePoint). Just select Approve or Reject, add a ny comments and click the Submit button (which you get with the Start and wait for an approval, I think the Confirm button is for the old Create an approval).

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

[Anonymous]

@RobElliott 

Hi, but this layout: 

is in your webmail?

In the Outlook program I have this :

So the layout is a bit different and as soon as I click on 'Approve' it opens a website.

On my mobile phone it is the same.

[RobElliott]

Yes that was the approval request in my Office 365 Outlook email. The desktop version gives me the same. Perhaps you are on an older version?

Rob
Los Gallardos

[Anonymous]

@RobElliott 

what version do you have?

Mine is:

[Anonymous]

@RobElliott 

For my collegue it works so apparantly my Office is **bleep**ed as it did not update anymore...

I'm removing it and reinstalling it.