Decline a meeting if there is no text in the body

[Webznz]

Hi, I'd like to build a flow to automatically decline meeting requests in Outlook that don't have any text in the body. I have tried a few times but I think I am stuck on trying to identify when the body is empty. I have tried the flow shown below, but it doesn't seem to reject any test meetings I send, although the flow itself tests ok. Any help would be appreciated.

[v-xiaochen-msft]

Hi @Webznz ,

What's the event body? Could you clarify it?

Best Regards,

Wearsky

[Nived_Nambiar]

Hi @Webznz 

try to use this in condition for evaluating body is empty or not?

If this is true, it means body is empty and you can send decline request else accept it 🙂

Hope this helps

Mark it as solution if it resolves your query 🙂

[Webznz]

Hi @v-xiaochen-msft , The section where it says 'Add a description or attach documents'. My intent is to decline and reply requesting they add some information about the meeting, e.g. a purpose, agenda or objective.

[v-xiaochen-msft · Accepted solution]

Hi @Webznz ,

If it's not a teams meeting but an outlook event, I made a sample for you.

Best Regards,

Wearsky

[Webznz]

Thanks @v-xiaochen-msft , I didn't think about Teams meetings, most people have that set to default on. Is there a way to identify outlook meetings that might have a teams invite but no other text?

[Nived_Nambiar]

Hi @Webznz 

does the method which i have suggested worked ?

[v-xiaochen-msft · Accepted solution]

Hi @Webznz ,

If it's a Teams meeting, it will automatically generate a text message even if the user doesn't enter any description text.

So please try this:

trim(replace(split(outputs('Html_to_text')?['body'],'Microsoft Teams meeting')?[0],'_',''))

Best Regards,

Wearsky

[Webznz]

Hi @Nived_Nambiar , no luck yet, but maybe it's because of the default Teams invites on the bottom of the emails?

[Nived_Nambiar]

Hi @Webznz 

Yes it would be due to that 

May be we need to check whether body equals that Ms team footer message 

[Webznz]

Hi @Nived_Nambiar, the flow did run, but seemed to remove meetings whether they had text in the body or not. And it also went backwards through my calendar. oops 🙂

[Webznz]

Does the 'is equal to' have to have a value in the condition? And can I make it so it only runs on events going forward, not working it's way back through my calendar deleting recurring meetings that I have accepted 🙂 ?

[real_dantheman]

hm, I was following exactly this and it does not work......i get always stuck in the response action

[Webznz]

@real_dantheman I got mine working, and also added an image to the response. It also works for forwarded messages.

[real_dantheman]

hello @Webznz  thank you for sharing your details!

but still, somewhere is the bug on my end.... 😕

A few questions to my use case (you send me a Teams meeting invite just with the Teams details, without anything else in the body, and I want to decline with a message in the same decline response):

• I use only HTML to text - to transform the HTML email body into text
• I don't need 'get file' as you have... (?)
• Do I need 'Compose' and 'Initiate Variable' as you have? If so, what are the details there, as I used your first example above for reference...
  • I googled and found for another use case that 'variable' was used before a 'send email' where the response text was part of it and in the 'send email' the reference to the variable was set, but this makes to me no sense.
• In the true condition, you 'send an email' and you have a response (decline or accept)
  • I want to decline with a response, so I assume I need only 'Respond to an event invite' with a text. here I have a short reply text. 

To me it is a very simple flow, but I cannot get rid of the error in the response action 😞

perhaps you can help me out here - thank you in advance

[Webznz]

 This is getting beyond my knowledge, hence why I asked for help here 🙂

The condition expressions are:

and in the response is where it adds text and you can also add a picture, if you want to. 
Co-pilot gives me the following explain of the condition:

The conditions that need to be met are:

1. The trimmed and replaced version of the body text should be empty.
2. The created date and time of the meeting should be greater than 5/10/2023 12:00:00 PM.
3. The response type of the meeting should not be "Accepted".
   
   
   The "Respond to Event Invite" action is used to automatically respond to a meeting request. In this flow, if the meeting request has no body text, the action will decline the invitation and send a response email. The email will include a message asking the organizer to add a purpose, objective, or agenda for the meeting. It also includes an image generated from the file content.
   

[real_dantheman]

hello @Webznz i'll continue to try - thank you very much for providing help so far 🙂 once resolved, I'll come back