cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Janmas
Frequent Visitor

Populate textfield with variable

Hi,

I have a form with a text field in which to display the employee's name.
In the default option of this text field a variable "varUser" is used.
How can I best solve the following issues? (What formulas should I use for this and where should I call these formulas).
- The varUser variable should be filled with Blank in case of a new form
- When editing an existing record (stored in a Sharepoint list), the varUser variable should be filled with the user name from the Sharepoint list. If the name in the Sharepoint list is not filled the varUser must be filled with Blank.

 

Thanks in advance

7 REPLIES 7
Anonymous
Not applicable

Hi @Janmas,

 

To provide better solution, will you share more details like from which columns you want to set the varUser variables' value?

 

-You can set the "varUser" OnVisible property of the Form Screen (screen on which your form is). Also you can set "varUser" onSelect property of the New, Edit, and View buttons/ Icons.

// Add set function on OnVisible of the Screen or OnSelect of the New, Edit & View icon or button.

- For the text field in which to display the employee's name. Refer this formula to apply on the default property of the text input 

//Default property of Text field Employee
If(FormName.Mode = FormMode.New,"",varUser) //Replace your Forms Name with "FormName"

________________________________________________________________________________________________________________

Like my answer? - Hit that Thumbs Up 👍. Resolved the Issue? - Hit Accept as Solution ✔️This helps others find solutions to future issues! 🤝

Hi,

Thanks for the reply.

I have an additional question, how can I populate the VarUser variable with the value stored in column UserName from the selected record in Sharepoint list. Can that also be done in the OnVisible property of the screen?

Anonymous
Not applicable

Hi @Janmas,

Are you using the Powerapps canvas application or SharePoint integration Form from SP List?.
-If you are using gallery to select the record & want to populate in the form then, Onvisible property of the form Screen Set(VarUser, Gallery.Selected.UserName).
-Alternatively, inside the Form for Employee Name text field, set the default property as If(FormName.Mode=FormMode.Edit || FormName.Mode=FormMode.View,ThisItem.UserName)

 

I have an additional question is, What is the type of UserName field? text or person columns?
Also please provide some screenshots from where you select the list item & Screen shots of the form fields (Application in edit mode).

Hi Vishu,

Sorry for the late reply, I was on holidays the last two weeks.

I have attached an example of the Sharepoint list and the Sharepoint integration form from SP List to modify the data. 

This is what I want to achieve:
- When the user selects an item from the SP list the form is opened and the data stored in the SP list is displayed

- The user must be able to edit the data by using the form

- When the user checks the first step as finished: the status must be changed to step 2; the FinishedDate of step 1 must be filled with today; the FinishedBy must be filled with the current user name. When saving the form the data must be stored in the SP list.

- When the user unchecks the first step again: the status must be changed back to step 1; the FinishedDate of step 1 must be blanked; the FinishedBy must also be blanked. When saving the form the data in the SP list must be overwritten by this data.

 

I have tried al lot of options but can't get it working right.

One
Responsive Resident
Responsive Resident

Hi @Janmas,

If you are working with a sharepoint integration, you can declare variable's for events similar to a canvas app. instead of selecting the app, you will select 'Sharepoint integration' at the top of the tree view, then select the 'onEdit' property from the properties dropdown. then in the 'onEdit' property, you can set a variable to whatever you need, set which screen to navigate to, set formmode etc. there is also an 'onView' and 'onNew' property that can be used similarly as well.

Next for checking steps being finished you can set variable's in the oncheck property of the checkbox as follows:

Set(varFinishDate, Now());
Set(varFinishedBy, User().FullName);
Set(varStatus,"step 2");

 same for uncheck, just set the variables you want to be reverted and the value you want them to revert to.

 

------------------------------------------------------------------------------------------------------------------------------
Please click "Accept as Solution" if this post answered your question so that it is helpful for people having similar questions. If you found this post helpful smack that Thumbs up button! Thanks!

Hi,
I get some strange things (see screenshots).
- When I Check Finished_Step2 the UserName is displayed in the FinishedBy field but it is not saved to the SP List
- When I open the second item (Process2) the Status field shows Step2 instead of Step1

In the OnEdit of the SharePointintegration I defined:
EditForm(SharePointForm1);;
Navigate(SharePointForm1; ScreenTransition.Fade);;
Set(SPFormMode; "Edit");;

Set(varStatus; SharePointIntegration.Selected.Status.Value);;
Set(varFinishDate_1; SharePointIntegration.Selected.FinishedDate_Step1);;
Set(varFinishedBy_1; SharePointIntegration.Selected.FinishedBy_Step1.DisplayName);;
Set(varFinishDate_2; SharePointIntegration.Selected.FinishedDate_Step2);;
Set(varFinishedBy_2; SharePointIntegration.Selected.FinishedBy_Step2.DisplayName);;

In the OnView of the SharePointintegration I defined:
ViewForm(SharePointForm1);;
Navigate(SharePointForm1; ScreenTransition.Fade);;
Set(SPFormMode; "View");;

Set(varStatus; SharePointIntegration.Selected.Status.Value);;
Set(varFinishDate_1; SharePointIntegration.Selected.FinishedDate_Step1);;
Set(varFinishedBy_1; SharePointIntegration.Selected.FinishedBy_Step1.DisplayName);;
Set(varFinishDate_2; SharePointIntegration.Selected.FinishedDate_Step2);;
Set(varFinishedBy_2; SharePointIntegration.Selected.FinishedBy_Step2.DisplayName);;

In the OnCheck of the control Finished_Step# I defined:
Set(varFinishDate_#; Now());;
Set(varFinishedBy_#; User().FullName);;
Set(varStatus;"Step #");;

In the OnUnCheck of the control Finished_Step# I defined:
Set(varFinishDate_#; Blank());;
Set(varFinishedBy_#; Blank());;
Set(varStatus;"Step #");;

In the Default of the Status I defined: [varStatus]

In the Default of the FinishedDate_Step# I defined: varFinishDate_#

In the Default of the FinishedBy_Step# I defined: [varFinishedBy_#]

 

Anonymous
Not applicable

Hi @Janmas,

 

Sorry for the late reply. I wasn't in the community for long days!

 

You have to  Add the Office365Users connection in your app.

Try some codes on DefaultDate and DefaultSelected property of FininshedDate_Step1, Finishedby_Step1, and Status input controls.

//Note: replace colored names with your input controls' actual names, for example. DataCardValue1

 

1. FininshedDate_Step1:   

Property: DefaultDate = If(Finished_Step1.Value = true, Now(),ThisItem.FininshedDate_Step1)
2. Finishedby_Step1:

Property: DefaultSelected = If(Finished_Step1.Value = true, Office365Users.MyProfile(),ThisItem.FininshedBy_Step1)

3. Status:

Property: DefaultSelected = If(Finished_Step1.Value = true, ["Step1"], Finished_Step2.Value = true, ["Step2"],Parent.Default)
If any queries please mention me in the post/ comment. 
If you failed let me know. I will provide an alternate solution.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,265)