Hey there,
I've dabbled in powerapps for a while, but when opportunity arose to do a project in it I went for it as it'd force me to learn more, but it seems my knowledge and google-fu have now ran out.....
I'm converting a fairly complex paper form into a powerapp. I figured it'd be easier if I made a sharepoint list and customised the lists form - I do plan to do it all in powerapps with the dataverse (who came up with that name btw, makes me cringe every time I say it) but that's version 2 - so I did that. The form is long enough that i've had to split it over multiple screens, meaning the built in 'Save' button wouldn't work, so I had to use Patch to create the record.
The staff who'd asked me to do this also needed staff to only see records they'd created, so I turned on the draft approval option in the sharepoint list - I have since discovered this doesn't play ball with flows so turned that off.
So, this leads me to my problem. The form works, it patch's a new record in and all is good. However, if I refresh the list and click on an existing record, or get someone else to click it, all the form objects beyond the first appear blank. I can see the data is still there in the list, but the form appears fresh and new (see screenshot).
Now, i'm assuming this is because I have all the form objects in powerapps set to have their Default as 'New' as I need to do that for creating a record. I'd assumed powerapps/sharepoint would be smart and have some built in logic to realise when I was opening an existing form (why I chose to customise a sharepoint list if i'm honest) but it appears I was wrong? Or have I missed something/broke something along the way?
Any help appreciated 🙂
Solved! Go to Solution.
The first thing is, don't use the Patch function to do form splitting - you will lose the capabilities of the Form itself...which is a waste of features that are quite valuable to what you are doing. I would recommend taking a look at this video on splitting forms Properly without losing functionality. I know it is often provided as a solution and it is often sited in videos to Patch, but it is a bad thing to do with a form control as it will not support attachments and, again, you will lose the functionality of the forms that provide a tremendous amount of features for you.
As for the issue you are seeing, the forms will not assume what mode they should be in. They should be connected by mode. Again, if you review that video you will see how the forms really all end up in Edit mode and the Item property then governs how the data is shown.
If you are doing this as a SharePoint integration app, the video does not address that specifically, but instead as a standalone app, but it is very easy to implement in integration.
I would be happy to answer any questions on that process should you have them.
I hope this is helpful for you.
The first thing is, don't use the Patch function to do form splitting - you will lose the capabilities of the Form itself...which is a waste of features that are quite valuable to what you are doing. I would recommend taking a look at this video on splitting forms Properly without losing functionality. I know it is often provided as a solution and it is often sited in videos to Patch, but it is a bad thing to do with a form control as it will not support attachments and, again, you will lose the functionality of the forms that provide a tremendous amount of features for you.
As for the issue you are seeing, the forms will not assume what mode they should be in. They should be connected by mode. Again, if you review that video you will see how the forms really all end up in Edit mode and the Item property then governs how the data is shown.
If you are doing this as a SharePoint integration app, the video does not address that specifically, but instead as a standalone app, but it is very easy to implement in integration.
I would be happy to answer any questions on that process should you have them.
I hope this is helpful for you.
Hey there,
First - thank you for the quick reply! I may end up watching some more of that video series, it looks like it may be useful.
I've managed to watch the video but not actually try putting it into practice - I think I just need to work out how to have the stuff he attaches to the + button to happen when someone clicks the 'New' button on the sharepoint list - maybe the 'OnNew' property of SharePointIntegration?
I'll try it tomorrow and let you know how I get on.
Cheers 🙂
Take a look at this post from this week where I addressed using this method with SharePoint Integration.
Specifically Message #6 in the thread (and a correction to a typo in that message in #10) . There I explain the formulas needed in each of the Integration actions to make it work.
Hey there,
Thank you for that, i've had a read of the posts you mentioned - seems to make sense 🙂
I've implemented it, and I think it's working, but it's throwing an error when I hit submit ''An entry is required or has an invalid value' - I suspect this is due to some of the other things i've got going on on the form so i'm just trying to nail down what's going wrong - following on from that as an aside, do you have any idea how you can use the Monitor tool for a sharepoint form that's live? Obviously it doesn't work in play mode due to it being powered by the SharepointIntegration custom stuff, but I can't work out how to get it to track the live form. - scratch that, fudged it with buttons.
Cheers 🙂
So if you're seeing an error because of a required column - check your list settings in SharePoint and make sure you don't have anything required (assuming your app will be the primary consumer of the list).
If you find that there are and you change them, then refresh the datasource in your app and then, you might even have to then remove and add the column back into the form that was previously required.
Hey there,
The problem was as I thought with one of the custom cards I had - owing to how i'd done it it wasn't duplicating over to the master form.
I've marked your original reply a the solution asit clearly is working - i've just got some custom cards I need to work out how to get to work with the edit/view bit.
Thank you for your help, it really is appreciated as i'm entirely learning Powerapps through trial, error (and oh boy is there a lot of that), google and people like you 🙂
I may well be seeking help again if I get stuck with the custom cards 😄
Cheers!
Good deal. Keep it super simple! There are a lot of ways to do things in PowerApps. If you think "developer" you will write a lot of formulas and spin a lot of wheels and time. If you think "Excel formulas" you will finish quickly and easily.
For forms, check out my video on Forms. It will tell you pretty much everything you ever wanted to know about them and more than you ever thought possible. The important part with them...Keep them Simple! Avoid custom datacards unless there is a real particular need.
And as always, post back if you run into problems.
Hi, worst experience ever with MS Power Apps! I was trying the simplest Integrate Power Apps with a MS Lists, so I can customize the New Item and Edit Item Form in Lists. So much struggle, need to clear cache all the time to see effects. Couple hours of development wasted. Then when my Form is customized again issues similar as described above, in SharePoint view all works fine, in MS Lists app view everything works fine, but where it is needed meaning in MS Teams Tab view the Edit list item button does not show the form, nothing is being shown, just clicking the edit button and nothing is happening! Demotivating to use Power Apps.
Dear Community Members, We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd. During this period, members will not be able to Kudo, Comment, or Reply to any posts. On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities. What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!
We are excited to announce the Summer of Solutions Challenge! This challenge is kicking off on Monday, June 17th and will run for (4) weeks. The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities. Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”) - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024 Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods. You must enter into each weekly Entry Period separately. How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different. Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers. At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing. Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner. A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random. Individuals will be contacted before the announcement with the opportunity to claim or deny the prize. Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners. Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event. ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE** Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08 23 @WarrenBelz 31 @DBO_DV 10 @Amik 19 AmínAA 6 @mmbr1606 12 @rzuber 4 @happyume 7 @Giraldoj 3@ANB 6 (tie) @SpongYe 6 (tie) Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08 10@WarrenBelz 25 @DBO_DV 6@mmbr1606 14 @AmínAA 4 @Amik 12 @royg 3 @ANB 10 @AllanDeCastro 2 @SunilPashikanti 5 @Michaelfp 2 @FLMike 5 @eduardo_izzo 2 Meekou 2 @rzuber 2 @Velegandla 2 @PowerPlatform-P 2 @Micaiah 2 Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27 Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8 SunilPashikanti8
On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners. The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights. Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.
We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for. We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer. Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together. Here's to new beginnings and endless possibilities! If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport. To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages